Belleville Khoury League
411 West Monroe Street •  Belleville, IL 62220
(618) 277-5576 •  bklinfo@khouryleague.org

Belleville Khoury League, Inc. By-Laws 

Belleville Khoury League, Inc. By-Laws
Adopted: 1983, Last Approved: November 10, 2008

Table of Contents

Article I. Organization Name
Article II. Organization Affiliation
Article III. Organization Objectives
Article IV. General Membership
Article V. Board of Directors
Article VI. Officers
Article VII. Duties of Officers
Article VIII. Meetings of the Board of Directors
Article IX. Quorum
Article X. Order of Business for Regular Meetings of the Board of Directors
Article XI. Committees
Article XII. Responsibilities of Committees
Article XIII. Program Coordinators
Article XIV. Organizational Requirements
Article XV. Amendment of By-Laws
Article XVI. Finances
Article XVII. Indemnification of Officers and Board Members
Article XVIII. Registration Transfer Policy
Article XIX. Dissolution of Assets

Article I. Organization Name

The name of this organization shall be the Belleville Khoury League.

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Article II. Organization Affiliation

This organization is affiliated with the George Khoury Association of Baseball Leagues, Inc., as provided for in the Parent Organization rules. These by-laws are written in conjunction with the original charter. Any by-law in direct contradiction to the original charter shall be null and void.

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Article III. Organization Objectives

The objectives of the Belleville Khoury League are:

Section 1. To afford the opportunity to every boy and girl within Belleville and its vicinity the right to participate in baseball, softball and any other sports activity sponsored by this organization.

Section 2. To see that all legally registered players are placed on teams by provisions provided for in the George Khoury Official Baseball and Softball Rules.

Section 3. To obtain the best available leadership for the players, not only as Managers and Coaches, but Coordinators and Umpires or in other capacities deemed necessary.

Section 4. To promote and stress sportsmanship and good conduct among the players, managers, coaches, umpires, parents and spectators or anyone else directly or indirectly involved in any organization-sponsored event.

Section 5. To establish proper finances and to obtain the necessary funding to carry out the objectives of the organization.

Section 6. To obtain the necessary equipment to insure the maximum safety of all the players and umpires, in accordance with the George Khoury Official Baseball and Softball Rules.

Section 7. To obtain and/or maintain the necessary playing facilities required to perform the function of the organization.

Section 8. To establish rules and regulations in accordance with the George Khoury Official Baseball and Softball Rules to insure the maximum is being accomplished per the objectives of this organization.

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Article IV. General Membership

General membership of this organization shall consist of any adult actively working to generally promote the Belleville Khoury League.

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Article V. Board of Directors
Revised November 2008

Section 1. The Board of Directors shall be the governing body of the Belleville Khoury League.

Section 2. The membership of the Board of Directors shall be composed of any legal adult showing a sincere interest in the organizations activities, provided the he or she be nominated by one member of the Board of Directors and seconded by another member of the Board of Directors at a regular board meeting. Each nomination shall be voted on individually at the next regular meeting thereafter. A two-thirds vote shall elect a person to Board of Directors membership.

Section 3. Any member of the Board of Directors who intends to resign from the Board of Directors shall submit his or her resignation in writing to the Secretary, who then shall present it at the next regular Board meeting for action.

Section 4. Any member of the Board of Directors who fails to participate in any regular or special meeting of the Board of Directors for a period of 90 days shall be subject to the following procedures:

  1. The member is automatically placed on probation and notified by the Secretary of this status via Certified Letter;
  2. At each regular Board of Directors meeting, the Secretary shall list all probationary members and shall include their names in the meeting minutes in such a manner as to reflect probationary status;
  3. Probationary members may petition the Board of Directors in writing to be returned to full active status at any time during the probationary period, and the member shall be retuned to full active status by a simple majority of a quorum;
  4. All members shall be terminated from the Board of Directors automatically after 60 days of being placed on probation unless returned to full active status as provided for herein;
  5. The President shall have the right to extend the probation period by any amount of time and the extension shall become effective by a simple majority of a quorum.

Section 5. All Board of Governors recipients shall be honorary members of the Board of Directors and may serve in an advisory capacity at their discretion.

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Article VI. Officers

Section 1. The Executive Board of this organization shall be a President, a First Vice President, a Second Vice President, a Secretary, a Treasurer, and an Assistant Treasurer. These officers shall perform the duties prescribed by these by-laws and by the parliamentary authority adopted by this organization. **Note** The Past President will automatically be a member of the Executive Board, for as long as he or she remains an active member in good standing of the Board of Directors.

Section 2. At the regular meeting held on the second Monday of October, a nominating committee of three members shall be appointed by the President and approved by the Board of Directors. It shall be the duty of this committee to nominate candidates for the offices to be filled at the annual meeting in December. At the November meeting the nominating committee will present a slate of offices for election. Before the election at the annual meeting in December, additional nominations from the floor shall be permitted.

Section 3. The officers shall be elected by ballot to serve for one year or until their successors are elected, and their term of office shall begin at the close of the annual meeting at which they were elected. Section 4. No member shall hold more than one office at any one time.

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Article VII. Duties of Officers
Revised November 2008

Section 1. The President:

  1. Shall be the Chief Executive Officer of the Belleville Khoury League;
  2. Shall enforce and observe all rules and regulations of the Belleville Khoury League organization, these by-laws of this organization, all Belleville Khoury League Board Policies, and the George Khoury Association of Baseball Leagues affiliation charter;
  3. Shall preside at all regular and special meetings and decide all questions of order;
  4. Shall appoint committees and their associated chair(s), shall act as ex-officio member of all such committees, shall cooperate with the committee chair(s), and shall see that all committees function within the guidelines of these by-laws;
  5. Shall appoint a nominating committee and ensure that the election of officers are held in accordance with the by-laws of this organization;
  6. Shall appoint during the regular meeting in January the Baseball Commissioner, the Softball Commissioner, the Tee Ball Commissioner, and the Umpire In Chief, to be approved by a 2/3 vote of the Board of Directors.

Section 2. The First Vice President:

  1. Shall work with the President to enforce and observe all rules and regulations of the Belleville Khoury League organization, these by-laws of this organization, all Belleville Khoury League Board Policies, and the George Khoury Association of Baseball Leagues affiliation charter;
  2. Shall act on behalf of the President if, for any reason, the President is unable to perform his or her duties, and shall have the same authority as the President while doing so;
  3. Shall succeed the office of the President for the remainder of the current term should it become vacant.

Section 3. The Second Vice President:

  1. Shall work with the President and First Vice President to enforce and observe all rules and regulations of the Belleville Khoury League organization, these by-laws of this organization, all Belleville Khoury League Board Policies, and the George Khoury Association of Baseball Leagues affiliation charter;
  2. Shall act on behalf of the First Vice President if, for any reason, the First Vice President is unable to perform his or her duties, and shall have the same authority as the First Vice President while doing so;
  3. Shall succeed the office of the First Vice President for the remainder of the current term should it become vacant.

Section 4. The Secretary:

  1. Shall keep a record of all the proceedings of this organization, called minutes, and shall provide a copy to the President within 10 days following any such proceedings;
  2. Shall keep on file all committee reports;
  3. Shall keep the organizations official membership roll and call the roll when and where it is required;
  4. Shall make the minutes and records available to the membership upon request;
  5. Shall be responsible for all meeting notices and communications;
  6. Shall be responsible for all outgoing correspondence from the organization;
  7. Shall ensure all local, regional, state, federal and other registrations are filed and that all related fees are remitted prior to their respective deadlines, and shall report to the Board of Directors at the next regular meeting that these filings and fees have been submitted;
  8. Shall provide, at the Annual Meeting of the Board of Directors in December, an archive of all records of the organization for the prior year as defined herein.

Section 5. The Treasurer:

  1. Shall be bonded to receive, deposit, and disburse all monies of this organization;
  2. Shall account for all financial transactions by a monthly written report;
  3. Shall be custodian of all financial records during his or her tenure of office;
  4. Shall make all records and reports available to the members upon request;
  5. Shall make all disbursements as follows:
    • Automatically for all recurring expenses not to exceed stated budgetary limits as approved annually by the Board of Directors;
    • Upon approval from the Board of Directors for all non-recurring expenses or those expenses that exceed stated budgetary limits.
  6. Shall make all records available for the general audit each year. The audit must be completed and a written financial statement presented to the Board of Directors at the January meeting;
  7. Shall ensure that all the necessary Federal and State tax returns are filed prior to their respective deadlines and that the Board of Directors is notified upon doing so by presentation of a Certified Mail receipt. Filings include, but are not limited to the following:
    • Federal form 990 Return of Organization Exempt From Income Tax;
    • Form AG990-IL.INS Illinois Charitable Organization;
  8. Shall submit to the Board of Directors at the regular meeting held in December a budget that depicts expected expenses grouped into agreed-upon major financial categories for each of the 12 months of the upcoming fiscal year;
  9. Shall disclose upon completion of his or her term to the incoming Treasurer and to the incoming President all regulatory filing requirements and the status of any outstanding filings;
  10. Shall serve as Chair of the Finance Committee;
  11. Shall continue to serve on the Finance Committee for one year following the end of his / her term as Treasurer.

Section 6. The Assistant Treasurer:

  1. Shall work with the Treasurer to ensure all aspects of the organizations finances are in order;
  2. Shall act on behalf of the Treasurer if, for any reason, the Treasurer is unable to perform his or her duties, and shall have the same authority as the Treasurer while doing so;
  3. Shall succeed the office of the Treasurer for the remainder of the current term should it become vacant.

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Article VIII. Meetings of the Board of Directors
Revised November 2008

Section 1. This Board of Directors shall convene on the second Monday of each month at 7:00 P.M. except for the months of May and June when the meetings shall begin at 8:30 P.M. Changes may be made to this standard schedule by the President or the Board of Directors as deemed necessary, however all such changes shall be communicated to members at least three days prior except in case of emergency.

Section 2. The regular meeting held on the second Monday in December shall be known as the annual meeting and shall include the following activities:

  1. Officers for the following calendar year shall be elected;
  2. The Secretary shall present to the President all of the records of the organization from the year to be filed in the organization’s archives. Submitted materials shall include all reports from all committees including but not be limited to the following:
    • Minutes for each regular meeting, special meeting, committee meeting or any other meeting held by members of the organization, including the roll call for each;
    • A copy of all correspondence sent from the organization or received by it;
    • A Balance Sheet financial report for the period beginning January 1 and ending December 1 that depicts the financial status of the organization;
    • A Profit and Loss financial report for the period beginning January 1 and ending December 1 that depicts the financial status of the organization;
    • The approved budget for that fiscal year and a report showing the actuals and variance from the budget;
    • A copy of each report submitted by each committee;
  3. A proposed budget for the following calendar year shall be presented by the Finance Committee;
  4. A report from each committee chair shall be made stating the achievements of said committee;
  5. A review of the regulatory filing calendar, any known additions, changes, or deletes to the calendar, and the status of each filing for the current year;
  6. Any other business that may arise.

Section 3. The regular meeting held on the second Monday in January shall be known as the annual planning meeting and shall include the following activities:

  1. Recently elected officers should be provided with any materials to help transition from former officers;
  2. The proposed budget presented at the December meeting shall be refined and ratified by the entire Board of Directors—this MUST be done no later than the meeting held on the second Monday in February;
  3. The President shall make his or her appointments to committees and of the key roles as provided for herein;
  4. A calendar shall be created for the upcoming year that includes all regulatory requirements including but not limited to the filing deadlines of IRS Form 990 and AG990-IL.INS.

Section 4. Special meetings may be called by the President or any member of the Executive Board. The purpose of these meetings must be stated in the meeting invitations. Except in a case of emergency, at least three day’s notice shall be given.

Section 5. The parliamentary authority for this organization shall be ‘Robert’s Rules of Order’ in all cases to which they are applicable and in which they are not inconsistent with these by-laws and any special rules of George Khoury Association of Baseball Leagues.

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Article IX. Quorum

A quorum shall consist of at least seven members of the Board of Directors, with no less than two members present being officers.

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Article X. Order of Business for Regular Meetings of the Board of Directors

The regular order of business shall be:

  1. Call to order by the President;
  2. Roll Call by the Secretary;
  3. A review of the Minutes from the previous regular meeting;
  4. Treasurer’s report:
    • Balance Sheet as of the first day of the current month;
    • Profit and Loss Statement as of the first day of the current month;
    • A report of any expenses over $500 paid since the last regular meeting and any such expenses expected to be paid prior to the next regular meeting, regardless of whether included in the budget;
  5. Review of the regulatory requirements calendar and any associated filing receipts;
  6. Correspondence;
  7. Committee reports:
    • Each report shall be submitted in writing to the Secretary three (3) days prior to the meeting so that copies can be made and distributed (via email is sufficient) to all members for review prior to the meeting;
    • Each committee report shall be kept brief and discussion shall focus on questions and clarifications of reported information;
  8. Unfinished business;
  9. New business;
  10. Adjournment.

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Article XI. Committees
Revised October 2008

Section 1. The standing committees shall be as follows:

  1. Diamond Committee
  2. Umpire Committee
  3. Protest Committee
  4. Building Committee
  5. Registration Committee
  6. Scheduling Committee
  7. Team Sponsorship Committee
  8. Equipment Committee
  9. Tractor Committee
  10. Insurance Committee
  11. Board of Governors Committee
  12. Players Participation Committee
  13. Code of Conduct Committee (Added January 1989)
  14. Finance Committee (Added November 2008)
  15. Concessions Committee (Added November 2008)
  16. Volunteer Committee (Added November 2008)
  17. Team Uniform Committee (Added November 2008)
  18. BK Crew Committee (Added November 2008)
  19. Communications Committee (Added November 2008)
  20. Fundraiser Committee (Added November 2008)

Section 2. Additional ad-hoc committees may be appointed by the President.

Section 3. Additional responsibilities may be assigned to any committee by the President.

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Article XII. Responsibilities of Committees
Revised November 2008

Section 1. The Diamond Committee:

  1. Shall submit to the Board of Directors at each regular meeting during any month in which the diamonds are in use a schedule for maintaining all diamonds owned or used by the organization;
  2. Shall submit to the Board of Directors at each regular meeting a report of the condition of all diamonds, backstops, dugouts, bleachers, field lights, and related materials, and ALL SUCH REPORTS SHALL HIGHLIGHT ANY POTENTIAL SAFETY HAZARDS AND EQUIPMENT FAILURES;
  3. Shall supervise the activities related to the improvement or maintenance of the diamonds owned or used by the organization;
  4. Shall ensure that all diamonds are maintained to sufficient standards including grass cutting, weed control, diamond configuration, etc.
  5. Shall, from time to time, submit proposals to add or change Board Policies related to the use and maintenance of diamonds owned or maintained by the organization.

Section 2. The Umpire Committee:

  1. Shall be chaired by the Umpire In Chief;
  2. Shall provide training programs and clinics for all umpires to insure they are properly qualified;
  3. Shall ensure that each scheduled game that requires umpires be provided with umpires of the appropriate skill and experience levels and in adequate numbers.

Section 3. The Protest Committee:

  1. Shall hear all cases pertaining to protest, infractions, rule violations and appeals of parties concerned and render a decision on the protest, and:
    • The decision of the Protest Committee shall be final.
    • All protests shall be governed by the George Khoury Official Baseball and Softball Rules.
    • A quorum of three shall be sufficient to render a decision of protest, providing the Protest Committee Chair is present. **Note** If Protest Committee Chair is part of the protest he/she must be replaced by another Board of Director appointed by the President.
  2. Shall report all protests and the results of any hearing to the Board of Directors at the next regular meeting.

Section 4. The Building Committee:

  1. All members of the Board of Directors shall serve on this committee to make changes in the structure of the building and also remodel when deemed necessary;
  2. Shall, from time to time, submit proposals to add or change Board Policies related to the use and maintenance of buildings owned or maintained by the organization.

Section 5. The Registration Committee:

  1. Shall coordinate all aspects of the registration of all new and returning players on registration days;
  2. Shall include the Baseball Commissioner, the Softball Commissioner, the Tee Ball Commissioner plus two (2) additional members of the Board of Directors not including the President;
  3. Shall submit all registration documentation (forms, birth certificates, etc.) to the Secretary to be included the organizational records;
  4. Shall ensure that all players are legally registered and that all registration fees are paid;
  5. Shall ensure that all registration fees are collected promptly and received by the Treasurer;
  6. Shall submit by March 1 the names and current contact information of all players to the coordinators of the appropriate program (baseball, softball, or tee ball) and shall promptly submit the same information for all players registering after March 1;
  7. Shall maintain and submit to the Board of Directors at the March regular meeting a record of all registration fees collected and the number of players in each program and age division;
  8. Shall, from time to time, submit proposals to add or change Board Policies related to the registration of players and the use of personal information by the organization.

Section 6. The Scheduling Committee:

  1. Shall schedule all games played on any diamond owned or controlled by the organization;
  2. Shall prepare and distribute copies of the schedule to each team in the organization, the Baseball Commissioner, the Softball Commissioner, and Tee Ball Commissioner, the Umpire In Chief, the Concessions Coordinator, and others as may be needed or requested;
  3. Shall reschedule all eligible games that were not played as originally schedule due to weather, major community activities, or other valid reasons as defined in the George Khoury Baseball and Softball rules as follows:
    • All eligible games will be rescheduled for all divisions;
    • In extreme situations, games may be rescheduled after the playoff tournaments;
  4. The Baseball Commissioner, Softball Commissioner and Tee Ball Commissioner shall serve on this committee;
  5. Shall, from time to time, submit proposals to add or change Board Policies related to the scheduling of games by the organization.

Section 7. The Team Sponsorship Committee:

  1. Shall prepare by March 1 correspondence to be sent to all sponsors that sponsored a team in the prior season(s);
  2. Shall obtain sponsors for each team in the Belleville Khoury League and shall report the progress of this activity at each regular meeting beginning with the March meeting and continuing until all teams are sponsored or until such time as the Board of Directors directs the end to this activity for the current year;
  3. Shall ensure that letters of appreciation, plaques or other items of appreciation that may be required by action of the Board of Directors is ordered and delivered to the sponsors by July 1;
  4. Shall, from time to time, submit proposals to add or change Board Policies related to team sponsorships.

Section 8. The Equipment Committee:

  1. Shall report to the Board of Directors at the January regular meeting an inventory of all equipment and its condition, along with a recommendation for the replacement of any equipment deemed unsafe or unfit for use and a recommendation for the addition of equipment that may be required to meet organizational needs;
  2. Upon receiving approval from the Board of Directors for the purchase of specific equipment and quantities, shall solicit three (3) bids for the purchase of said equipment to be submitted to the Board of Directors at the February meeting;
  3. Upon receiving approval from the Board of Directors for the selection of equipment vendor, shall affect the purchase of all necessary equipment from the selected vendor by April 1;
  4. Shall regularly inspect throughout the playing season, reporting to the Board of Directors at each regular meeting throughout the playing season any equipment that may require repair or replacement as provided for herein;
  5. Shall, from time to time, submit proposals to add or change Board Policies related to the use of such equipment by the organization.

Section 9. The Tractor Committee:

  1. Shall report to the Board of Directors at each regular meeting the condition and maintenance activities of all major turf equipment;
  2. Shall affect all regular maintenance activities are completed as required by manufacturer specifications;
  3. Shall obtain approval from the Board of Directors for any major repairs or enhancements to be made;
  4. Shall ensure that expected costs for regular maintenance and operation are accurately included in the organization’s annual budget;
  5. Shall, from time to time, submit proposals to add or change Board Policies related to the use of such equipment by the organization.

Section 10. The Insurance Committee:

  1. Shall report to the Board of Directors at the annual meeting held in December, and at other times that may be needed, the information required to determine the level of coverage required by the organization, the level of coverage currently in place, and any recommendations for changing the level of coverage;
  2. Upon approval from the Board of Directors, shall solicit bids from at least three (3) providers for the replacement or addition of insurance;
  3. Upon approval from the Board of Directors, shall affect the purchase of insurance;
  4. Shall ensure that all insurance claims for this organization are handled quickly and efficiently.

Section 11. The Board of Governors Committee:

  1. Shall consist of the Board of Governor Award recipients only;
  2. Shall select from time to time an outstanding Board member(s) for their past exemplary service to the organization, and upon selection, shall award the selected individual(s) at the next regular meeting of the Board of Directors.

Section 12. Code of Conduct Committee (Added to By-Laws January 1989):

  1. Shall consist of the Umpire in Chief and two (2) other Board members;
  2. Shall receive all written reports of violations of the Code of Conduct policy;
  3. Shall be responsible to review all reports of violations of the Code of Conduct policy within seven (7) calendar days of notification;
  4. Shall issue recommendations to the President of action deemed appropriate and/or required per the Code of Conduct policy;
  5. Shall report all related activities at each regular meeting of the Board of Directors;
  6. Shall, from time to time, submit proposals to add or change Board Policies related to the conduct of the general membership of the organization.

Section 13. Finance Committee (Added November 2008):

  1. Shall be chaired by the Treasurer;
  2. Shall include the Assistant Treasurer and the former Treasurer (if they are not the same person);
  3. Shall create a budget each year to depict expected income and expenses for all major financial categories for each of the 12 months of the current fiscal year to be submitted at the January meeting of the Board of Directors for ratification;
  4. Shall see additional funding on an as-needed basis through various grants programs and shall oversee all aspects of this process;
  5. Shall, from time to time, submit proposals to add or change Board Policies related to the finances of the organization.

Section 14. Concessions Committee (Added November 2008)

  1. Shall manage inventory for all concession stands, including:
    • Shall set standard inventory levels for each product for each location;
    • Shall determine product offerings for each location;
    • Shall establish pricing for each product;
    • Shall ensure standard inventory levels are maintained;
    • Shall ensure special inventories for tournaments and other events are managed and maintained;
    • Shall ensure all monies collected are handled and promptly deposited as required.
  2. Shall select one manager for each location at which a concession stand is operated;
  3. Shall ensure adequate staffing is available at any event in which the concession stands are operated;
  4. Shall submit to the Treasurer in a timely basis all payroll activity;
  5. Shall, from time to time, submit proposals to add or change Board Policies related to the operation of the concessions stands.

Section 15. Volunteer Committee (Added November 2008)

  1. Shall recruit volunteers for duties and projects established by the Board of Directors;
  2. Shall identify volunteers with special skills and experience for duties that require special skills and experience.
  3. Shall track volunteer activity within the organization and shall report overall activity to the Board of Directors at each regular meeting;
  4. Shall, from time to time, submit proposals to add or change Board Policies related to recruitment and management of volunteer time.

Section 16. Team Uniform Committee (Added November 2008)

  1. Shall ensure uniforms are acquired within established budgetary guidance for each team and each player participating in any program operated by the organization;
  2. Shall acquire from each team sponsor a logo that meets the requirements of the organization to be placed on the team uniforms;
  3. Upon request from the Board of Directors, or every three years if no such request is made, shall seek bids from three (3) vendors for the provision of team uniforms;
  4. Shall report the progress of all such activity at the April regular meeting of the Board of Directors, and at each meeting thereafter until such time that all teams and players have been provided with complete and accurate uniforms;
  5. Shall, from time to time, submit proposals to add or change Board Policies related to makeup and provision of uniforms to teams and players.

Section 17. BK Crew Committee (Added November 2008)

  1. Shall determine the responsibilities of the BK Crew and to report any change to the Board of Directors at the next regular meeting;
  2. Shall ensure that adequate numbers of BK Crew staff are at each event such that all responsibilities are adequately met;
  3. Shall submit to the Treasurer in a timely basis all payroll activity;
  4. Shall, from time to time, submit proposals to add or change Board Policies related to duties and compensation of members of the BK Crew.

Section 18. Communications Committee (Added November 2008)

  1. Shall make recommendations to the Board of Directors related to the communication of information about the league to the general membership;
  2. Shall ensure that any website affiliated with The Belleville Khoury League is kept current and that all posted information is accurate and complete;
  3. Shall be responsible for any newsletter or similar communication generated or distributed by the organization;
  4. Shall provide information to local media related to organizational events, standings, game results, and all other such information;
  5. Shall, from time to time, submit proposals to add or change Board Policies related to the communications generated and distributed by the organization.

Section 19. Fundraiser Committee (Added November 2008)

  1. Shall organize, control and perform all duties related to fund raising activities;
  2. Shall, from time to time, submit proposals to add or change Board Policies related to generation of funds from fundraising activities.

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Article XIII. Program Coordinators

Section 1. The Baseball Commissioner:

  1. Shall organize, control, and perform all duties required for the Baseball program;
  2. Shall ensure that all players assigned to teams in the Baseball program are properly assigned based upon the provisions of the George Khoury Baseball Rules;
  3. Shall chair the Protest Committee, hearing all protests for the Baseball program, provided he or she is not part of the protest;
  4. Shall appoint coordinators for each age division in the Baseball program and oversee their duties;
  5. Shall hold a manager’s meeting in March with assistance from the Umpire in Chief to review rules, score procedures, and sportsmanship policies;
  6. Shall report to the Board of Directors at the regular meeting held in April the total number of teams and players in each age division;
  7. Shall, from time to time, submit proposals to add or change Board Policies related to the Baseball program.

Section 2. The Softball Commissioner:

  1. Shall organize, control, and perform all duties required for the Softball program;
  2. Shall ensure that all players assigned to teams in the Softball program are properly assigned based upon the provisions of the George Khoury Softball Rules;
  3. Shall chair the Protest Committee, hearing all protests for the Softball program, provided he or she is not part of the protest;
  4. Shall appoint coordinators for each age division in the Softball program and oversee their duties;
  5. Shall hold a manager’s meeting in March with assistance from the Umpire in Chief to review rules, score procedures, and sportsmanship policies;
  6. Shall report to the Board of Directors at the regular meeting held in April the total number of teams and players in each age division;
  7. Shall, from time to time, submit proposals to add or change Board Policies related to the Softball program.

Section 3. The Tee Ball Commissioner:

  1. Shall organize, control, and perform all duties required for the Tee Ball program;
  2. Shall appoint coordinators for each age division in the Tee Ball program and oversee their duties;
  3. Shall hold a manager’s meeting in April and before the start of the season in April to review rules and sportsmanship policies;
  4. Shall report to the Board of Directors at the regular meeting held in April the total number of teams and players in each age division;
  5. Shall, from time to time, submit proposals to add or change Board Policies related to the Tee Ball program.

Section 4. The Age Division Coordinator:

  1. Each Commissioner (Tee Ball, Baseball and Softball) shall appoint an Age Division Coordinator for each age division (Tee Ball I, Atom I, Pixie I, etc.) within the program for which he or she is responsible;
  2. Shall assist with all communication between the Commissioner and the Managers;
  3. Shall assist the Commissioner to ensure that the program is smoothly and efficiently operated.

Section 5. The Umpire in Chief:

  1. Shall organize, control, and perform all duties required for the Umpire program;
  2. Shall report to the Board of Directors at the regular meeting held in April the total number of umpires enrolled at each age level;
  3. Shall inform and notify managers of scoring procedures, for showing exact inning reserve players entered the game and correct manner in recording innings pitched and shall report violations to respective Commissioner;
  4. Shall attend the pre-season managers meetings coordinated by the respective Commissioner to review rules, scoring procedures, and other information regarding their division;
  5. Shall, from time to time, submit proposals to add or change Board Policies related to the Umpire program.

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Article XIV. Organizational Requirements

The Belleville Khoury League Board of Directors has the right to set a reasonable players registration fee as needed to properly fulfill the objectives of this organization.

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Article XV. Amendment of By-Laws

These by-laws may be amended at any regular meeting of this organization by a two-thirds vote, provided that the Amendment has been submitted in writing at the previous regular meeting.

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Article XVI. Finances

This organization shall not be used for either business, political or pecuniary gain, or profit to itself, its officers or members; all financial and money raising methods and means and financial expenditures shall be subject to approval by the Board of Directors of the Belleville Khoury league.

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Article XVII. Indemnification of Officers and Board Members

This Corporation shall have the power to indemnify any person who was or is a party or is threatened to be made a party to any threatened pending or completed action, suit, or proceeding, whether civil, criminal, administrative or investigative (other than an action by or in the right of the corporation) by reason of the fact that he or she is or was an officer or Board Member of this organization, or is or was serving at the request of this organization, against expenses (including attorney’s fees), judgments, fines, and amounts paid in settlement actually and reasonably incurred by him in conjunction with such action, suit, or proceeding, if he or she acted in good faith and in a manner he or she reasonably believed to be in or not opposed to the best interests of this organization, and with respect to any criminal action or proceeding, had no reasonable cause to believe his conduct was unlawful. The termination of any action, suit or proceeding, judgment or settlement, conviction or upon a plea of nolo contendere or its equivalent, shall not, of itself, create a presumption that the person did not act in good faith and in the manner which he reasonably believed to be in or not opposed to the best interest of this organization, and with respect to any criminal action or proceeding, had reasonable cause to believe that his conduct was unlawful.

The Corporation shall have the power to indemnify any person who was or is a party or is threatened to be made a party to any threatened pending or completed action or suit by or in the right of the Corporation to procure a judgment in its favor by reason of the fact that he or she is or was an officer of Board member of this organization, is or was serving at the request of this organization as a representative or another Corporation, against expenses (including attorney’s fees) actually and reasonably incurred by him or her in connection with the defense or settlement of such action or suit if he or she acted in good faith and in a manner he or she reasonably believed to be in or not opposed to the best interests of this organization; except that no indemnification shall be made in respect of any claim, issue or matter as to which such person shall have been adjudged to be liable for negligence or misconduct in the performance of his or her duties to this organization unless and only to the extent that the court in which such action or suit was brought shall determine upon application that despite the adjudication of liability but in view of all the circumstances of the case, such person is fairly and reasonably entitled to indemnity for such expenses which the court shall deem proper. To the extent that an officer or board member of this organization has been successful on the merits or otherwise in the defense of any action, suit or proceedings referred to in Sections 1 or 2 of this Article XVII, or in defense of any claim, issue, or matter therein, he or she may be indemnified against expenses (including attorney’s fees) actually incurred by him or her in connection there with.

Any indemnification under the first two paragraphs of this article (unless ordered by a court) shall be made by this organization only as authorized in the specific case upon a determination that indemnification of the officer or Board member is proper in the circumstances because he or she has met the applicable standard of conduct set forth in Section 1 and Section 2 of this Article. Such determination shall be made by the Board of Directors by a majority vote of a quorum consisting of Board Members who were not parties to the action, suit or proceedings, or if such a quorum is not attainable, or even if obtainable a quorum of disinterested Board so directs; by independent legal counsel in written opinion. The indemnification provided by this Article shall be deemed exclusive of any rights to which those indemnified may be entitled under any contract, agreement, or vote of disinterested Board members.

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Article XVIII. Registration Transfer Policy
(Added to By-Laws January 1989)

Section 1. Any child wishing transfer from team to team within the Belleville Khoury League, or into or out of the Belleville Khoury League from another Khoury League that is in good standing, chartered and recognized must complete the proper forms as prescribed in the Khoury Rulebook, Rule 8.

Section 2. No child may transfer into or out of the Belleville Khoury League or from one team to another within the Belleville Khoury League, Inc. without the signature of the current President and the approval of two-thirds (2/3) of the Executive Board.

Section 3. A meeting of the Executive Board to act on all transfer requests shall be called upon by the President no later than two (2) weeks after the final date of registration.

Section 4. A quorum shall be set at three (3) members of the Executive Board.

Section 5. Any transfer request not receiving both the President’s approval and two-thirds (2/3) majority of the Executive Board shall be rejected and considered null and void.

Section 6. Any transfer granted as described in Section 2 staying within the Belleville Khoury League, Incorporated or entering the Belleville Khoury League, Incorporated from another Khoury League shall be placed into the Belleville Khoury League, Incorporated player draft.

Section 7. Any denied transfer request may be appealed to the full Board of Directors of the Belleville Khoury League at the next scheduled meeting. However, the decision of the President and the Executive Board shall remain in effect until the transfer request is ruled on by the Board of Directors.

Section 8. A non-refundable filing fee of Fifty ($50.00) dollars shall be imposed for any appeals to the Board of Directors in challenge to transfer request denial.

Section 9. A three-fourths (3/4) majority of a quorum at a regular Board meeting is required to overturn a denied transfer request.

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Article XIX. Dissolution of Assets
Added November 2008

Section 1. The Belleville Khoury League is organized exclusively for charitable and educational purposes under section 501(c)(3) of the Internal Revenue Service Code.

Section 2. No part of the net earnings of The Belleville Khoury League shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that The Belleville Khoury League shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the process set forth in the purpose clause hereof. No substantial part of the activities of The Belleville Khoury League shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and The Belleville Khoury League shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of this document, The Belleville Khoury League shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Service Code, or corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Service Code, or corresponding section of any future federal tax code. Section 3. Upon dissolution of The Belleville Khoury League, assets shall be distributed for one or more exempt purposes within the meaning of Section 501(c)(3) of the Internal Revenue Service Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for public purpose.

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